Test Administrator

Test Administrator
Place of Performance: Ramstein AB, Germany

General Description:

The Test Administrator is responsible for administering the following categories of tests to eligible military and civilian personnel and their dependents as authorized by  AF Institute of Advanced Distributed Learning (AFIADL),  Defense Language Proficiency Test (DLPT), United States Air Forces Europe (USAFE) and local regulations (NOTE: additional tests may be added as needed):

1. All AFIADL course examinations as determined by AFIADL Course Catalog.
2. All DLPT, DLAB, WAPS, Armed Forces Classification Test (AFCT), Armed Services Vocational Aptitude Battery (ASVAB), and Federal Aviation Administration (FAA) examinations.
3. All unclassified CDC exams.
4. All ADLS and JST DL exams.

Specific Tasks:

• Check room prior to testing to ensure proper spacing between desks and that adequate lighting,heat, and air circulation exist. Ensure testing office and testing room are kept in a condition conducive to good test performance.
• Require all examinees to present official picture identification before allowing them to sign-in or
• Maintain official test logs, showing the individual’s name, the test title and the start and stop times for all test administrations. Ensure each student signs this log upon receipt of test and that all entries are complete and legible.
• Instruct all examinees at the beginning of each session as follows:

1. To read carefully and follow instructions exactly as they presented by the TCO/Test
2. To adhere to any prescribed time limits. Ensure that all timing limits are adhered to, and the examinee is aware of the time requirements for each test.

• Lock testing office doors, windows and ensure all testing materials are secured before leaving the testing office for any reason.
• Identify and respond to testing irregularities IAW guidelines, which may represent the potential for a test compromise or complaint from a testing candidate.
• Maintain statistical data related to test administration as required by Chief, Education &Training/ESO and assist with reports and PowerPoint slides as requested. Such data will include(but not necessarily be limited to) monthly statistics on types of tests administered and to whom(by rank and service) and any additional test related data required for semi-annual and annual
• Maintain all document and correspondence files in a neat and orderly manner. Separate files by calendar year. You will be responsible for making file labels and setting up the file for each new calendar year.
• Process all necessary paperwork required for optimum operation of testing program.
• Serve as the subject matter expert on testing matters assisting other test administrators and
• Maintain the testing schedule in Air Force Automated Education Management System (AFAEMS) and Weighted Airman Promotion System (WAPS)
• In accordance with all applicable governing DoDI, AFI, Directives, Test Administration Guides, and handbooks, you will perform other administrative duties to include but not limited to:

1. Withdraw all test exams from safe prior to start of each test session.
2. Check test materials for marks/missing pages before issuing them to students.
3. Review each answer sheet as it is submitted by the examinee to ensure proper
4. Check each reusable answer booklet as it is returned for marks and erase them Check all booklets for missing pages and enter the time they are returned in the test log.
5. Complete safe and test office security forms at close of each test session. Ensure supplies, forms, envelopes, inventories, brochures, or booklets are stored in the safe.
6. Prepare completed answer sheets, tests, and any unused tests that may need to be returned, for mailing to the various testing agencies, according to the instructions for each type of test. All documents required for mailing will be fully completed, signed, sealed, and returned to the various testing agencies.
7. Check exams against shipping documents upon receipt and enter test, serial and part numbers in the Air Force Automated Education Management System (AFAEMS) Test Inventory database, ensuring that entries are made no later than the first duty day after tests are received.
8. Document all safe access on DD 702. Conduct weekly, monthly, and quarterly inventories and reports.
9. Maintain the testing schedule in AFAEMS and coordinate the testing of groups for specialty exams such as FAA and DLPT exams.

Qualifications:

• Must have at least an Associate Degree from a college or university accredited by an accreditation organization approved by the U.S. Department of Education.
• Excellent customer service, verbal and written communication skills in English are required.
• Proficiency in MS Office applications (Outlook, Word, Excel, Adobe Acrobat) are required.
• Must be knowledgeable in using the following programs: Air University Course Development Student Administration and Registrar (CDSAR), Air Force Automated Education Management System (AFAEMS), and Defense Manpower Data Center (DMDC).
• Must be proficient with U.S. Air Force mandatory and voluntary off-duty education program to include Career Development Course (CDC) End of Course exams, Air Force Professional Military Education (PME) testing programs, Air Education & Training Command Distributed Learning Service (AETC ADLS) testing programs, Defense Language Proficiency Testing (DLPT), Defense Language Aptitude Battery (DLAB), Federal Aviation Administration (FAA) Certifications, Armed Services Vocational Aptitude Battery (ASVAB)/Air Force Classification Test (AFCT), and Air Force Officer Qualification Test (AFOQT).